How Employees Can Contribute to Cleanliness in Office

No matter how good your office cleaners are or how frequently you are getting your premises cleaned, it is of little help if your employees are not aware of their cleaning duties. In other words, it is not possible to maintain a clean office without the help of your employees. While it is recommended to hire a top office cleaning company like CLEANA, you should also make sure that your employees are aware of these simple hacks to keep their workplace clean round-the-clock.

It’s a few simple things, like keeping your desk organised, removing clutter, cleaning regularly with disinfecting wipes, using hand sanitiser, disposing of packing immediately, and not eating at the work desk that can make a big difference. If you are unable to do that, hire Clean Group for routine office cleaning services.

Uncleanliness and cluttering in the workplace can become a distraction for your employees which may lead to a decrease in productivity. As you get your premises routinely cleaned by a professional team, you need to also make sure that your employees keep their respective work areas clean and tidy during work hours. Here are a few simple tips to ensure that.

Keep it clutter-free

Clutter is the most common problem why your workplace cannot remain clean at all times. While it’s common for a workplace to get cluttered when not being maintained daily or routinely, it is your duty as the business owner or manager to ensure that your employees are keeping their respective work desks free of clutter and tidy. To achieve this, you can have a “no clutter rule” in your office, which requires employees to keep their work areas clean and managed and de-clutter on a daily basis. It may seem harsh at first, but this will turn out to be a big positive for the mood and productivity of your staff.

Use disinfectant wipes

Coronvirus and many other infectious diseases can spread through respiratory activities such as sneezing and coughing. With so many of your employees working together in the same space, it is possible that they might unknowingly contribute to spreading infections, especially when using shared equipment such as printers and coffee machines. Disinfecting your office equipment can help remove germs. You should also consider providing your employees with disinfectant wipes so that they can routinely disinfect their respective desks, equipment, keyboards, etc. to keep them free from viruses. All touchpoints and surfaces that are frequently touched and used by multiple people in the office must also be routinely disinfected by your office cleaners.

Hand Hygiene

Another way office workers can help maintain a clean and safe work environment is by maintaining personal hygiene, which starts with keeping their hands clean at all times when in the office. Employees must be provided with hand sanitising bottles or access to hand sanitising areas to allow them to sanitise their hands frequently. At the same time, employees should be required to wash their hands thoroughly with water and soap after using toilets and before eating.

Keep your desks organised

If all employees in your office start keeping their respective desks organised and clutter-free, it will make a big difference in keeping the overall office cleaner during the day. Here’s what you can do. Wipe down your desk the first thing everyday before you start your work. Use disinfectant wipes. Also, wipe down all electronics and gadgets, personal computer, monitor, phones, keys, wallets, keyboard, mouse, water bottle, etc. Keep the cables under and on your desk organised to reduce tripping hazards and prevent accumulation of dust on cables.

Do not eat at work desks

By consuming food or other eatables at their desks, your employees might be unknowingly contributing to making your office a mess and breeding ground for germs. The food grains can get into the gaps in keyboards and around the desks, inside the CPU and other corners that are not easily accessible or routinely cleaned. They keep accumulating and will eventually start to rot, causing germs and infections to thrive on them. It should be prohibited for employees to eat at their work desks.

Get rid of the garbage

Waste on desks will not only make your office look unclean and bad but also can be responsible for trip and slip hazards and fire risks. Make it a rule to get rid of all your office garbage and rubbish everyday. Start with getting all the office garbage bins emptied and cleaned daily in the morning and evening. If possible, provide employees with dedicated cans to store their garbage during the day. Instruct them to not leave any type of waste, including food wrappers, packaging, waste papers and/or boxes on their desks and dispose of them immediately after use.

Maintain a clean bathroom

Your employees cannot do much to maintain cleanliness in the office when your toilets are always dirty or not being cleaned on a daily basis. The first step to maintaining a healthy office hygiene is to provide a clean and germ-free bathroom to your workers. From a dirty bathroom, germs can easily get to other places and areas of your office and will start infecting people before you know. Instruct your employees to wash their hands thoroughly with soap after every bathroom visit.

Use masks

In times like these, it is better to follow office health recommendations than regret later. One of these is to use masks when working in a shared space like a closed office. Make sure that your employees use masks, especially when sitting or working close with each other. Also, they must know to cover their nose and mouth (using a mask or tissue) when sneezing or coughing. If any employee is feeling sick, has a runny nose or bad cough, they must be allowed to work from home or take a holiday until they feel better.

Wash your mugs and bottles regularly

If you are using water bottles, cups and mugs in the office, make sure that they are being cleaned/washed daily or after every use. Ideally, your employees should be responsible for washing their own mugs and bottles, alternatively you can arrange a dedicated staff member to do that if you are concerned about employees wasting their time doing dishes.

Be responsible

Employees should be motivated to maintain personal hygiene and do their best to keep the workplace as clean and hygienic as possible. You can start by getting your office premises professionally cleaned daily, which will help boost employees’ confidence and might encourage them to clean and tidy up their own work desks. Employees should take the responsibility to keep their workplace clean, not litter and use garbage bins to dispose of any waste.

Encourage others

Encourage employees to keep the office clean by doing it yourself. When one employee keeps his/her desk clean and well-maintained, doesn’t eat at the desk and uses a mask, others might get inspired to do the same. Be the change. Start taking the right step to protect yourself and your co-workers from harmful germs in the office. Clean your desk everyday before you start to work, even if no one else is cleaning their desks. Tell your colleagues why you do it and how it helps you stay focused and productive. Eventually, you might inspire others to follow the suite. Even if not, you can rest assured knowing that you are doing everything in your power to make your office and the world a cleaner place.

It’s possible that employees are not always willing to clean their desks or do the necessary work to maintain a tidy workplace, which is why an office owner/manager needs to place strict norms for their office employees to follow when in the office. Convey the message such that your staff understands that it is for their own good.

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